Policies & Procedures
A listing of the Indiana Roof Ballroom policies and procedure will be sent to you with your event contract and can also be found here. Should you have any questions regarding our policy information, please feel free to discuss them with your Event Manager.
Encore Catering is our exclusive caterer. No outside food or beverage is permitted in the building. For questions, please contact your Event Manager.
Markey’s Audio Visual is our exclusive provider of audio/visual services and oversees all productions in our facility. All outside production services will be reviewed on a case by case basis.
Adhering items to the walls, closing the curtains or altering the tiebacks is prohibited. All decorations, props and additional event-related paraphernalia must be removed immediately following your event, unless otherwise approved by your Event Manager. Any materials left in the Ballroom without notification of pick-up will be disposed of upon conclusion of the event.
Trash removal fees may apply for materials brought in and left for the Ballroom staff to dispose. Existing décor, including flower boxes, holiday items, etc. may not be modified or removed.
Due to limited space, we anticipate that minimal assembly of florals and props will be conducted here. All vendors are responsible for the cleanup of any disorder that they create. Clients are responsible for additional labor charges in the event that cleanup is necessary. Charges will be included on the post-event invoice.
Prohibited décor: helium balloons, confetti, glitter and open flames (candles must be housed in a container that protects the flame)
The Ballroom is available for set-up prior to your event. Available set-up times, including load-in/load-out, vary according to the Ballroom schedule. Additional rental fees or charges may apply. Please contact your Event Manager to arrange access to the facility.
Parking, Loading and Unloading
The Indiana Roof Ballroom does not offer complimentary parking, however, there is covered parking available in the Court Street/Embassy Suites Hotel Parking Garage. There is an entrance directly from the garage to the Ballroom off of the 7th floor of the garage. Information on parking rates and prepayment for groups is available upon request. Valet parking may be arranged by contacting Valet Parking, Inc. at (317) 329-1113.
Delivery of props, florals, band equipment, etc. may be done via the 7th floor of the parking garage. Clearance to the garage is 6'8." The Washington Street entrance/elevators may be used for load-in with prior approval. Please have your Vendor contact our office for load-in/load-out procedures.
If you have activity that requires secure parking in or around the Indiana Roof Ballroom, of if you wish to display products on the sidewalk in front of the building, you will need to obtain a Right of Way Permit from the Department of Code Enforcement. The fees for permits will vary according to space and the length of time that you request. Please contact our office if you need assistance in obtaining the permits or if you have additional questions.
City of Indianapolis - Department of Code Enforcement
1200 Madison Avenue, Ste 100
Indianapolis, IN 46225
Damage to the Indiana Roof Ballroom Property
Clients of the Indiana Roof Ballroom are responsible for any damages caused by guests or vendors during set-up, tear down and/or during the duration of the function, including all interior finishes, floors, fixtures, curtains and furniture. Also included are audio, visual and lighting equipment. Notification of damages will be made promptly after the event. Damage and/or replacement charges may be included on the post-event invoices.
To find out what is happening in the Indianapolis area, as well as information on hotels, restaurants, etc., please visit the Indianapolis Convention and Visitors Association or Indianapolis Downtown Inc.
Turner Broadcasting held the event “Indy After Dark” at the Indiana Roof Ballroom Friday April 3rd during the Final Four festivities. Some of Turner’s most popular branded channels include, Carton Network, TNT, TBS, TruTV, and CNN Worldwide.
The ballroom stage was transformed for a magnificent performance by the band Journey. After the concert, the 1,200 guests were entertained by a DJ for the remainder of the evening. The Indiana Roof Ballroom was delighted to host this event and it was a great way to start off the Final Four weekend here in Indianapolis. The Indiana Roof Ballroom is an impeccable location to host large corporate events, as well as weddings and receptions. Contact us for more information on hosting your own unforgettable event!
This past Wednesday, the Indiana Roof Ballroom hosted our first Group Corporate Tasting, which debuted our new Winter Menu. Setting the scene for the wonderful evening, Markeys' stage screens transported guests to another world with designs such as fireworks, seasonal leaves falling off of trees and fire. Guests were then welcomed with specialty drinks, some of the favorites being the Chai Chatta Latta and the Flying Fire, which featured a Ghost Pepper infused Bourbon.
The centerpiece of the night feautred PAMAtinis on an ice luge donated by Jose and Sons. Walking around the Ballroom, guests were able to sample different items from our Winter Menu at various food stations.
Station One showcased entrees such as Beef Tenderloin, Steak Diane, New York Strip Loin, and Bourbon Glazed Pork Chops. Station Two featured our favorite Poultry dishes such as Chicken Piccata with Penne Pasta, Cranberry and Panko Crusted Chicken, Chicken Bruchetta with a Roasted Tomato Cream Sauce, and Black Cherry and Brie Roulade with a Cognac Demi. Station Three stole the show with a Live Action Risotto Station that was accompanied with vegetables and Duck.
This Corporate Client tasting was a one of a kind event in which we were pleased to be the hosts and looking forward to another next season. Not only can we make your next event memorable, but the planning experience along the way will be easy and fun. Plan your next Coporate Event with us by contacting our office at 317.236.1870.
The Indiana Latino Scholarship Fund (ILSF) is a collaborative initiative founded out of the desire and need to provide talented Latino high school and college students with scholarships, enabling them to attend higher education institutions. Annually, the ILSF host a dinner to honor outstanding Indiana Latino students and raise funds for scholarships. The Indiana Roof Ballroom was honored to host the 2014 Indiana Latino Scholarship Fund dinner on July 10, 2014. The event was a great success and was able to raise over $350,000 in scholarships for Indiana Latino students. This year alone, more than 100 scholarships were awarded to 100 students. The impact that the ILSF has on students and the community is remarkable. Their efforts help to create new begginings for so many of Indiana's Latino student's. The Indiana Roof Ballroom is a proud partner and supporter of the Indiana Latino Scholarship Fund.
Butler University Dance Marathon hosted their annual celebration Gala at the Indiana Roof Ballroom on January 17, 2014. The Indiana Roof Ballroom was thrilled to take part in Butler University's fundraiser to benefit the families of Riley Childrens Hospital. The event included dinner, dancing, entertainment and a silent auction to raise money for Riley Hospital for Children. Guests were also priveleged to hear the inspiring stories from several Riley families.
The event was a smashing success!
BUDM is the largest student-led organization at Butler University. The dance marathon itself was held at Butler University the weekend prior and BUDM raised a total of $174,119.25 for the kids.
If you’re interested in hosting your own event at the Roof, contact us for more information! We hold corporate events, fundraisers, parties, and other special events! Our venue is also the perfect location for a wedding ceremony or reception.