Policies & Procedures
A listing of the Indiana Roof Ballroom policies and procedure will be sent to you with your event contract and can also be found here. Should you have any questions regarding our policy information, please feel free to discuss them with your Event Manager.
Encore Catering is our exclusive caterer. No outside food or beverage is permitted in the building. For questions, please contact your Event Manager.
Markey’s Audio Visual is our exclusive provider of audio/visual services and oversees all productions in our facility. All outside production services will be reviewed on a case by case basis.
Adhering items to the walls, closing the curtains or altering the tiebacks is prohibited. All decorations, props and additional event-related paraphernalia must be removed immediately following your event, unless otherwise approved by your Event Manager. Any materials left in the Ballroom without notification of pick-up will be disposed of upon conclusion of the event.
Trash removal fees may apply for materials brought in and left for the Ballroom staff to dispose. Existing décor, including flower boxes, holiday items, etc. may not be modified or removed.
Due to limited space, we anticipate that minimal assembly of florals and props will be conducted here. All vendors are responsible for the cleanup of any disorder that they create. Clients are responsible for additional labor charges in the event that cleanup is necessary. Charges will be included on the post-event invoice.
Prohibited décor: helium balloons, confetti, glitter and open flames (candles must be housed in a container that protects the flame)
The Ballroom is available for set-up prior to your event. Available set-up times, including load-in/load-out, vary according to the Ballroom schedule. Additional rental fees or charges may apply. Please contact your Event Manager to arrange access to the facility.
Parking, Loading and Unloading
The Indiana Roof Ballroom does not offer complimentary parking, however, there is covered parking available in the Court Street/Embassy Suites Hotel Parking Garage. There is an entrance directly from the garage to the Ballroom off of the 7th floor of the garage. Information on parking rates and prepayment for groups is available upon request. Valet parking may be arranged by contacting Valet Parking, Inc. at (317) 329-1113.
Delivery of props, florals, band equipment, etc. may be done via the 7th floor of the parking garage. Clearance to the garage is 6'8." The Washington Street entrance/elevators may be used for load-in with prior approval. Please have your Vendor contact our office for load-in/load-out procedures.
If you have activity that requires secure parking in or around the Indiana Roof Ballroom, of if you wish to display products on the sidewalk in front of the building, you will need to obtain a Right of Way Permit from the Department of Code Enforcement. The fees for permits will vary according to space and the length of time that you request. Please contact our office if you need assistance in obtaining the permits or if you have additional questions.
City of Indianapolis - Department of Code Enforcement
1200 Madison Avenue, Ste 100
Indianapolis, IN 46225
Damage to the Indiana Roof Ballroom Property
Clients of the Indiana Roof Ballroom are responsible for any damages caused by guests or vendors during set-up, tear down and/or during the duration of the function, including all interior finishes, floors, fixtures, curtains and furniture. Also included are audio, visual and lighting equipment. Notification of damages will be made promptly after the event. Damage and/or replacement charges may be included on the post-event invoices.
To find out what is happening in the Indianapolis area, as well as information on hotels, restaurants, etc., please visit the Indianapolis Convention and Visitors Association or Indianapolis Downtown Inc.
The Indiana Roof Ballroom replicates a quaint, European Village and offers many unique features.
Here are some items we offer to enhance the look of your event:
1. 3 crystal chandeliers that can be hung from a truss in the center of the ballroom
2. We now offer a white, pintuck loveseat couch for the bride & groom to sit on at the end of the head table (No charge)
3. Floral arrangements are an important aspect of wedding receptions, and McNamara Florist creates amazing designs (shown below)
4. Banquet-style seating is available, as well as our traditional round 5ft. tables. The banquet-style tables can be rented from A Classic Party Rental.
5. The stage can have an eye-catching look with draping hung from top to bottom
6. Here is an example of the lighting that can be done (Markey's Rental & Staging). This is an outdoor, garden-inspired look, perfect for any color scheme you choose.
7. New linens are available from A Classic Party Rental, pending availablility: A blush overlay (shown on the head table below) & a champagne sequin linen (shown on the cake table below)
Tell us what you think of these features & how you would utilize them for your event!
We had the opportunity to be part of this surprise proposal at The Roof!
Congratulations to Danielle & Joey! Their amazing photos were captured by Nathaniel Edmunds Photography. We're looking forward to their beautiful wedding next November!
Engagement photoshoots can be difficult to plan (location, attire, etc.). Danielle was lucky enough to have hers done during the proposal!
Are you trying to plan your engagement shoot? Here are a few tips:
1.Attire – You don’t have to coordinate your outfits with each other. Whether you prefer a casual or formal look, try to choose solid colors. These tend to photograph better than plaids or florals, for example. Also, try to avoid flashy jewelry, as it will distract from the focus of the photo. (The exception is your engagement ring, of course!)
2.Location – Do you envision your photos inside or outside, or both? Do you want to include a specific location that is special to you two? Think about this and talk it over with your fiancé.
3.Photographer – Spend time researching photographers in your area. Ask friends/family for suggestions and take a look at the quality of the photos each photographer produces. We love the quality of the shots in this shoot!
Interested in having your engagement, wedding or event at the Indiana Roof Ballroom? Contact us for more information!
The 500 Festival hosted the annual Snake Pit Ball at the Indiana Roof Ballroom Saturday May 23rd. The 500 Festival is responsible for around 50 annual events and programs during the month of May including the 500 Parade and the 500 Mini-Marathon.
This year's theme for the Snake Pit Ball was "Copperhead Lounge" which was styled with a dazzling large chandelier with color changing lights and a spinning glitter race car in the middle. Glamorous white tables and chairs were provided as well as leather couches for the attendees comfort.
Guests walked the Checkered Red Carpet and were greeted with a Cucumber-infused signature drink and the music of DJ Gabby Love. A few notable names in attendance of this year's KeyBank 500 Festival Snake Pit Ball included Pat McAfee, Andrew Luck, Robert Mathis, and Dwayne Allen.
Attendees enjoyed a concert from the platinum selling rock band American Authors. The popular A-Capella group Straight No Chaser and famous cover band 45 Riots also performed at the event.
Throughout the evening, guests indulged on a wide variety of Hors D'eouvres, food stations, and desserts. Delectable items such as hand-rolled Sushi, Korean Bar-B-Q Boneless Short Ribs, Orange Ginger Glazed Chicken and Chili Garlic Shrimp, Brownie Pops, and Cinnamon and Caramel Churros kept guests satisfied!
Celebrity bartender Josh Gonzales, the owner of Thunderbird, was on the scene making some of his signature cocktails at the main bar in the center of the room.
The Indiana Roof Ballroom was thrilled to be part of such a marvelous event and it was an impeccable way for attendees to unwind before the 500 race on Sunday. Contact us at (http://www.indianaroof.com/contact-us) for more information on hosting your own memorable event!
Turner Broadcasting held the event “Indy After Dark” at the Indiana Roof Ballroom Friday April 3rd during the Final Four festivities. Some of Turner’s most popular branded channels include, Carton Network, TNT, TBS, TruTV, and CNN Worldwide.
The ballroom stage was transformed for a magnificent performance by the band Journey. After the concert, the 1,200 guests were entertained by a DJ for the remainder of the evening. The Indiana Roof Ballroom was delighted to host this event and it was a great way to start off the Final Four weekend here in Indianapolis. The Indiana Roof Ballroom is an impeccable location to host large corporate events, as well as weddings and receptions. Contact us for more information on hosting your own unforgettable event!